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Suppliers, Information Assets and Processing Activities

Manage suppliers, information assets, and data processing activities in a structured way, linking them to each other and to relevant personnel.

Add a Supplier

  1. Navigate to the Suppliers section.

  2. You can either:

    • Select from the pre-populated supplier bank, or

    • Add a custom supplier by clicking Add Supplier and following the workflow.

  3. Example: Add Slack as a supplier. Information is automatically pulled from the bank.

  4. Assign a responsible person to the supplier.

Add an Information Asset

  1. Click Add Information Asset.

  2. Select the asset type (example: Software).

  3. Link the asset to a supplier (example: Slack).

  4. Complete asset details:

    • Classification (example: Internal)

    • Other information is automatically populated if available.

Add a Data Processing Activity

  1. Click Add Data Processing Activity (or New).

  2. Enter key information:

    • Activity Name (example: Internal Communication)

    • Description

    • Data Controller

  3. Link the associated Information Asset

  4. Input data processing details:

    • Data subjects (example: Employees)

    • Data collected (first name, last name, email address)

    • Location (example: UK; for international transfers, add transfer mechanisms)

    • Lawful basis

    • Retention period

    • Related documents (optional)

    • Security measures (optional)

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